Pilot
Start with one school, one school year.
A pilot should be small enough to say yes to and clear enough to judge. Here is exactly what one looks like — what we bring, what you bring, how we will both know whether it worked, and how it ends if it didn’t. And you don’t have to wait for August: a pilot can start mid-year, with check-in live within a month of you saying yes.
The shape of it
One school
A hallway or a grade level, not a district rollout. Enough classrooms that check-in becomes a routine rather than a demonstration.
Through the school year
One school year, in a select set of classrooms or grade levels. Start in the fall and run the whole arc, or jump in at the semester — either way the pilot runs to the end of the school year. Devices go in once and stay put.
Measures agreed up front
We write down what success looks like before week one, so nobody is grading their own homework in May.
A defined exit
Nothing renews on its own, and the deletion date is written down before the first check-in. Walking away is a normal outcome, not a negotiation.
Reading this in January? Jump in.
Setup takes two to four weeks, so a district that says yes in January is checking in by February. A spring start runs to the end of the school year and decides with everyone else — in budget season, with a semester of real evidence instead of a vendor deck. You are charged for the months you actually run.
Continuing rolls straight into the next full year: the devices are already on the wall, your staff are already trained, and nothing about the program restarts. The only bad time to start is a week before summer — and we will tell you so, and hold your spot for August.
A school year, start to finish
Shown for a fall start. Jump in at the semester and the same arc runs from February — with the decision landing in the same place, budget season.
2–4 weeks
Before you start
Your privacy officer reviews the architecture and the agreement. We configure the kiosks, you enter the roster for participating classrooms, and the family letter goes out under your district's name — including how a family declines.
Week 1
Launch week
Staff complete the virtual onboarding, kiosks go in place, and a five-minute classroom introduction a teacher can read aloud. Check-in starts on a Monday, not mid-week.
Through December
The fall
It runs. We check in with your named owner weekly for the first month, then monthly — and your reports are live the whole time, not saved up for a binder in June.
December–January
Mid-year check-in
We read the fall's measures together, honestly — including the ones that went the wrong way — and fix what is not working while there is still a spring to fix it in. A course correction, not a decision point.
Through May
Spring, and the decision
The spring runs the same way, and the year-end review lands when it is actually useful — budget season. You decide with a full year of evidence, not a fall's worth: continue, expand, or stop.
Who brings what
Written down on purpose. Most pilots stall because something nobody agreed to own turns out to be somebody’s job.
We bring
- Classroom kiosks, configured — or the software on your managed devices
- A virtual staff onboarding program — under an hour, covering everything that goes into WellSeen
- The classroom kickoff kit and family letter templates
- Wellbeing materials for every classroom, all year
- Weekly check-ins for the first month, monthly after that
- The monthly classroom celebrations
- Response and usage reporting, printable for your board
You bring
- One school, and a set of classrooms within it
- A named owner at that school — the one thing pilots fail without
- Support staff who will take the requests
- Roster details for participating classrooms
- Network access for the devices
- Under an hour of staff time for the virtual onboarding
- The family letter, sent under your district's name
How we’ll both know whether it worked
Four measures, agreed in week one and read honestly at the end. Every one of them is about the adults.
When a student asked, how fast did an adult answer
Median time until a named person took the request, and until the conversation actually happened. This is the number the whole pilot is really about.
Did follow-ups close
How many requests ended resolved or rescheduled with an owner, and how many were still sitting open at the end.
Did check-in actually run
Days active by classroom, at school level. A tool nobody switches on cannot be judged on anything else.
Would your staff keep it
The counselors' and teachers' own answer, in their own words. If the adults doing the work do not want it in January, that is the finding.
What a pilot never measures
No student’s participation rate — not as a target, not as a report line, not as a number anyone is judged on. And never what students chose: a pilot graded on moods teaches children to answer “great”, which destroys the honesty the whole thing depends on. If a measure would put pressure on a child, it is not a measure we will agree to.
How it ends
The part most vendors leave vague, written down before you start.
- It ends on its date
- The pilot ends with the school year, on a date agreed before week one, and nothing renews on its own. Continuing is a new conversation, not a default.
- The commitment is the school year
- We do not build in a December off-ramp, and here is the honest reason: a classroom that loses its kiosk in January is a room of children who watched the thing that noticed them get taken away. Devices arrive and leave at the year boundary, where it costs a student nothing.
- Your data is deleted
- If you stop, every student record from the pilot — names, check-ins, requests, follow-ups — is deleted within 30 days of the end date, and we confirm in writing when it is gone.
- You keep the findings, not the children's records
- The response report prints to a one-page document you can take to your board. Nothing on it describes an individual student, so it is yours to keep for as long as you like.
- Stopping is a normal outcome
- A pilot that ends is not a failed sale; it is the pilot working. If the year's evidence says no, we would rather hear it plainly in May than talk you into a renewal your staff will not use.