Pilot
Start with one school, one semester.
A pilot should be small enough to say yes to and clear enough to judge. Here is exactly what one looks like — what we bring, what you bring, how we will both know whether it worked, and how it ends if it didn’t.
The shape of it
One school
A hallway or a grade level, not a district rollout. Enough classrooms that check-in becomes a routine rather than a demonstration.
One semester
About eighteen weeks, ending on a date agreed before it starts. Long enough to become a habit; short enough to be a decision you can reverse.
Measures agreed up front
We write down what success looks like before week one, so nobody is grading their own homework in May.
A defined exit
Nothing renews on its own, and the deletion date is written down before the first check-in. Walking away is a normal outcome, not a negotiation.
A semester, start to finish
2–4 weeks
Before you start
Your privacy officer reviews the architecture and the agreement. We configure the kiosks, you enter the roster for participating classrooms, and the family letter goes out under your district's name — including how a family declines.
Week 1
Launch week
Staff onboarding, kiosks in place, and a five-minute classroom introduction a teacher can read aloud. Check-in starts on a Monday, not mid-week.
Weeks 2–18
The semester
It runs. We check in with your named owner weekly for the first month, then monthly — and your reports are live the whole time, not saved up for the end.
Final two weeks
The review
We sit down with the measures agreed in week one and read them honestly, including the ones that went the wrong way. Then you decide: continue, expand, or stop.
Who brings what
Written down on purpose. Most pilots stall because something nobody agreed to own turns out to be somebody’s job.
We bring
- Classroom kiosks, configured — or the software on your managed devices
- Staff onboarding sessions, sized for a school day
- The classroom kickoff kit and family letter templates
- Wellbeing materials for every classroom, all semester
- Weekly check-ins for the first month, monthly after that
- The monthly classroom celebrations
- Response and usage reporting, printable for your board
You bring
- One school, and a set of classrooms within it
- A named owner at that school — the one thing pilots fail without
- Support staff who will take the requests
- Roster details for participating classrooms
- Network access for the devices
- About an hour of staff time for onboarding
- The family letter, sent under your district's name
How we’ll both know whether it worked
Four measures, agreed in week one and read honestly at the end. Every one of them is about the adults.
When a student asked, how fast did an adult answer
Median time until a named person took the request, and until the conversation actually happened. This is the number the whole pilot is really about.
Did follow-ups close
How many requests ended resolved or rescheduled with an owner, and how many were still sitting open at the end.
Did check-in actually run
Days active by classroom, at school level. A tool nobody switches on cannot be judged on anything else.
Would your staff keep it
The counselors' and teachers' own answer, in their own words. If the adults doing the work do not want it in January, that is the finding.
What a pilot never measures
No student’s participation rate — not as a target, not as a report line, not as a number anyone is judged on. And never what students chose: a pilot graded on moods teaches children to answer “great”, which destroys the honesty the whole thing depends on. If a measure would put pressure on a child, it is not a measure we will agree to.
How it ends
The part most vendors leave vague, written down before you start.
- It ends on its date
- The pilot has an end date agreed before week one, and nothing renews on its own. Continuing is a new conversation, not a default.
- Your data is deleted
- If you stop, every student record from the pilot — names, check-ins, requests, follow-ups — is deleted within 30 days of the end date, and we confirm in writing when it is gone.
- You keep the findings, not the children's records
- The response report prints to a one-page document you can take to your board. Nothing on it describes an individual student, so it is yours to keep for as long as you like.
- Stopping is a normal outcome
- A pilot that ends is not a failed sale; it is the pilot working. If the answer is no, we would rather hear it in December than sell you a year of something your staff will not use.